e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa
Dear Listers Greetings. Kictanet will hold a 10 day e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. The findings are categories under three broad themes namely: 1. Planning for Records Management Requirements in ICT systems, 2. Electronic Records and Citizens, and 3. Freedom of Information and Records Management. Under each theme, three main concerns are identified as follows: 1. Planning for Records Management Requirements in ICT systems Lack of planning for records management requirements in ICT systems, Lack of planning for records management functionality in ICT systems, Consequences of the lack of planning for coordinated records management across systems. 2. Electronic Records and Citizens Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records. Judicial processes are affected by the failure to address records management requirements. Evidentiary value of electronic records: relying on electronic records before the law recognizes them as evidence put government and citizens at risk. If electronic records are to have value as evidence, the laws of evidence need to be reformed. 3. Freedom of Information and Records Management Misconception of FOI in East Africa, Inconsistence between Acts of Parliament, Record Keeping for freedom of information. The e-discussion will start next week on monday September 12, and will end on September 23, 2011. Attached please find three papers for each them. They are 3 pages each. We look forward to another lively debate from listers not just from Kenya, but also Uganda, Tanzania, Burundi and Rwanda, as the research focused on the five countries. Below is the proposed programme: Dates Issue Main Question 7/9 Announcement/Introduction of proposed e-discussion, provide papers to listers and request them to read in readiness for the debate Theme Planning for Records Management Requirements in ICT systems 12/9 Lack of planning for records management requirements in ICT systems The lack of schemes of service and training programmes for records managers has been identified as a factor in the governments’ ability to manage their records in the electronic environment. How can governments address this problem? 13/9 Lack of planning for records management functionality in ICT systems The lack of co-ordination between systems has been identified as an issue by governments in the region. A number of agencies and boards have been established in each of the countries studied to address this lack of co-ordination. How is the lack of attention to records management impeding these agencies and boards from fulfilling their mandate to co-ordinate ICT implementation? 14/9 Consequences of the lack of planning for coordinated records management across systems Standards have been developed internationally for introducing records management requirements in ICT systems. However, governments and standards bureaux in the East African region have not adopted/adapted these standards. Why is this the case, and what steps could be taken to support the introduction of good practice standards in the region? Theme Electronic Records and Citizens 15/9 Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records The widespread misperception in government organisations in East Africa, that electronic records are inherently more secure than hardcopy records, is encouraging computerisation and digitisation that is not necessarily well-planned. How can the risks of overlooking records management issues during computerisation be highlighted to senior management within government? 16/9 Judicial Processes are Affected by the Failure to Address Records Management Requirements Poor hardcopy records management has been cited as a cause of delays in judicial processes. Electronic records management is often expected to reduce these delays, but the research shows this has not been the experience of the courts in the EAC countries. What steps could be taken to ensure records management inputs to computerisation and digitisation projects in the courts? Weekend 17 18 19/9 Evidentiary Value of Electronic Records: relying on electronic records before the law recognizes them as evidence put governemtn and citizens at risk. If electronic records are to have value as evidence, the laws of evidence need to be reformed Government organisations across the EAC are already creating electronic records of their decisions, actions and transactions with citizens, though the laws of evidence in the EAC countries do not recognise electronic records. Reform of these laws is the first step to ensuring that electronic records can be considered as admissible evidence in court. What steps could be taken to raise this issue with Law Reform Commissions and legislators? Theme Freedom of Information and Records Management 20/9 Misconception of FOI in East Africa Given that the Kenyan Bill has been under consideration for four years, the Ugandan Act has not been implemented in the six years since its enactment, and there is no discernible plan to introduce Freedom of Information in Burundi, Rwanda and Tanzania, East African governments do not seem to be embracing FOI. What factors have caused this lack of enthusiasm? 21/9 Inconsistence between Acts of Parliament The conflicts between existing Acts of Parliament and new FOI laws need to be addressed, particularly the 30 year rule. FOI laws may erode the powers of National Archives and contradict the provisions of existing Acts. What steps can be taken to highlight these issues to legislators, given that the recommendations of Law Reform Commissions and NGOs have not yet been acted upon? 22/9 Implications of government Record Keeping for freedom of information Government organisations in the region are unprepared for the demands that FOI will place on records management services. Poor record-keeping may serve as an argument for delaying Freedom of Information enactment and the failure to implement Freedom of Information Acts. What strategies could be developed to synchronise Freedom of Information and records management initiatives? Wrap Up 23/9 Conclusions and emerging Issues ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!
Dear Listers Greetings. Further to last week's announcement, today we commence the e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania (findings attached). For today, tomorrow and Wednesday, we will focus at issues of Planning for Records Management Requirements in ICT systems. Three main concerns are identified under this theme. And today, we focus on the first concern namely: Lack of planning for records management requirements in ICT systems. To guide in our thoughts on this concern, lets consider the following: · Is there an effective policy/plan for records management requirements in ICT systems in governments? · What systems if any are used by governments for records management? · Is there a body/institution tasked with ICT record management for governments? Today’s Question How can governments address this problem of Lack of planning for records management requirements in ICT systems? We look forward to hearing from listers from all the five countries. Have a great monday. Rgds
This couldnt have come at a better time and in lieu of conversation with the PS on progress made with the company registry, I believe input in this would help a lot if adopted. My contribution: There is not one government agency taking responsibility (and cue) for records management. as a result it has inherently been left to the individual ICT departments in the various points of data capture to decide on the appropriate methods, policies and design of the information capture, a somewhat counter productive situation since there is no effective way of leveraging all this information. My suggestion would be to have a legally legitimate (and mandatory) organ tasked with handling data (and Data only). This would be tasked with designing a system to handle Data and calls to the database and develop the API which can be shared with system developers and integrators at the various levels. This i believe would work well with the current structure since information would be centralized and the means of accessing this retained as current or with slight modification. On Mon, Sep 12, 2011 at 12:46 AM, Grace Githaiga <ggithaiga@hotmail.com>wrote:
Dear Listers******
****
Greetings. ****
****
Further to last week's announcement, today we commence the e-discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa**, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC *. *The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania (findings attached). ****
For today, tomorrow and Wednesday, we will focus at issues of *Planning for Records Management Requirements in ICT systems.*****
Three main concerns are identified under this theme. And today, we focus on the first concern namely: *Lack of planning for records management requirements in ICT systems*. ****
****
To guide in our thoughts on this concern, lets consider the following: *** *
** **
· Is there an effective policy/plan for records management requirements in ICT systems in governments?****
· What systems if any are used by governments for records management? ****
· Is there a body/institution tasked with ICT record management for governments?****
* *
*Today’s Question*
How can governments address this problem of *Lack of planning for records management requirements in ICT systems*?****
** **
We look forward to hearing from listers from all the five countries.
Have a great monday.
Rgds
** **
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The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
-- *“The twentieth century has been characterized by three developments of great political importance: the growth of democracy, the growth of corporate power, and the growth of corporate propaganda as a means of protecting corporate power against democracy”* ~ Alex Carey ~ Tel No: 0x2af23696
It is imperative for the government, the main custodian of all reorrds in Kenya, to have a properly constituted sata management system. This is so because such record would be used in proper planning at the governance level. For example, we are moving towards counties as the unit of devolution, but it's practically impossible to determine the plac where the county headquarter should be based; because each side has a legitimate reason based on high population etc. A coordinated records management would be essential for determining the provision of social amenities to the population. The KNBS, collects data specifically for statistics purposes then relevant ministries built up on in the general provision of services that touch on them. However, this in most cases, does not cater for what the private bodies/organizations do in data collection. e.g. private health firms etc. I also concur with "Brainac's" statements. On 12/09/2011, [ Brainiac ] <arebacollins@gmail.com> wrote:
This couldnt have come at a better time and in lieu of conversation with the PS on progress made with the company registry, I believe input in this would help a lot if adopted.
My contribution:
There is not one government agency taking responsibility (and cue) for records management. as a result it has inherently been left to the individual ICT departments in the various points of data capture to decide on the appropriate methods, policies and design of the information capture, a somewhat counter productive situation since there is no effective way of leveraging all this information.
My suggestion would be to have a legally legitimate (and mandatory) organ tasked with handling data (and Data only). This would be tasked with designing a system to handle Data and calls to the database and develop the API which can be shared with system developers and integrators at the various levels.
This i believe would work well with the current structure since information would be centralized and the means of accessing this retained as current or with slight modification.
On Mon, Sep 12, 2011 at 12:46 AM, Grace Githaiga <ggithaiga@hotmail.com>wrote:
Dear Listers******
****
Greetings. ****
****
Further to last week's announcement, today we commence the e-discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa**, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC *. *The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania (findings attached). ****
For today, tomorrow and Wednesday, we will focus at issues of *Planning for Records Management Requirements in ICT systems.*****
Three main concerns are identified under this theme. And today, we focus on the first concern namely: *Lack of planning for records management requirements in ICT systems*. ****
****
To guide in our thoughts on this concern, lets consider the following: *** *
** **
· Is there an effective policy/plan for records management requirements in ICT systems in governments?****
· What systems if any are used by governments for records management? ****
· Is there a body/institution tasked with ICT record management for governments?****
* *
*Today’s Question*
How can governments address this problem of *Lack of planning for records management requirements in ICT systems*?****
** **
We look forward to hearing from listers from all the five countries.
Have a great monday.
Rgds
** **
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The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
-- *“The twentieth century has been characterized by three developments of great political importance: the growth of democracy, the growth of corporate power, and the growth of corporate propaganda as a means of protecting corporate power against democracy”*
~ Alex Carey ~
Tel No: 0x2af23696
Dear Listers, As we discuss this important subject please review the following documents: 1.Public Archives and Documentation Service Act (Cap 19,Laws of Kenya) 2.The Kenya National Archives and Documentation Service. 3. The role of the Public Archives Advisory Council. 4. The Statistics Act 2006 5. The Government Code of Regulations(Revision 1992) giving guidelines on the publication of documents. 6. The Manual on records management issued to all government departments by the Kenya National Archives and Documentation Service. 7. The Records Disposal Act(Cap 14,Laws of Kenya). There may be other relevant documents such as the Government Financial Regulations regarding the management of accounts documents, Registered Land Act (Cap 300) regarding land records and even others regarding disposal of personnel records. Best wishes, John Kariuki ________________________________ From: Grace Githaiga <ggithaiga@hotmail.com> To: ngethe.kariuki2007@yahoo.co.uk Cc: KICTAnet ICT Policy Discussions <kictanet@lists.kictanet.or.ke> Sent: Monday, 12 September 2011, 0:46 Subject: [kictanet] Day 1: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa Dear Listers Greetings. Further to last week's announcement, today we commence the e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania (findings attached). For today, tomorrow and Wednesday, we will focus at issues of Planning for Records Management Requirements in ICT systems. Three main concerns are identified under this theme. And today, we focus on the first concern namely: Lack of planning for records management requirements in ICT systems. To guide in our thoughts on this concern, lets consider the following: · Is there an effective policy/plan for records management requirements in ICT systems in governments? · What systems if any are used by governments for records management? · Is there a body/institution tasked with ICT record management for governments? Today’s Question How can governments address this problem of Lack of planning for records management requirements in ICT systems? We look forward to hearing from listers from all the five countries. Have a great monday. Rgds _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ngethe.kariuki2007%40ya... The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
Dear Listers Today, we started our e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa. However, we got the unfortunate news of the untimely demise of Evelyn Rono. This is shocking. We at KICTANet join in condoling her family, colleagues and friends. In light of the news, we will take a break for two days, and resume the discussions on thursday. The two days will be dedicated to remember Evelyn, honour her, and send condolences. We will all miss Evelyn. With deep sympathy, GG ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!
Listers We appreciate all those who sent their messages of condolences for Evelyn Rono. Those who have not done so, can still send up till Monday evening. And today, we will continue with the e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. Under the issue of Planning for Records Management Requirements in ICT systems, we focus on the second concern raised namely Lack of planning for records management functionality in ICT systems. To guide in our thoughts on this concern, lets consider the following: What bodies/institutions/agencies are tasked with management of government records? Wjat type of systems do these bodies use to manage records? Is there any co-ordination between these bodies? Question How is the lack of attention to records management impeding these agencies and boards from fulfilling their mandate to co-ordinate ICT implementation? We look forward to hearing from listers from all the five countries. Have a great day. Rgds Grace
GG, Yesterday i went through another frustrating experience at the registrars document, i was told that it would take five days to get a letter of introduction for a Society to the bank, now 1 week to get a letter is abusing our intelligence. Well the current scenario notwithstanding there is need for government to incorporate document management system and basic entreprise resource planning systems tailor made for governmnet, before pushing this agenda i would wish to understand how initiatives such as IFMIS have perfomed in Kenya since this might be an indicator of what we should expect, we should also be looking at ensuring this services can be availed on cell phones since they have wide reach in East Africa. To answer your question on co-ordination i think we have competing interests among government agencies due to donor driven interests and per diem syndrome, if we can get a cure for those two problems we will be sorted. My two dollars. On Thu, Sep 15, 2011 at 12:18 AM, Grace Githaiga <ggithaiga@hotmail.com>wrote:
Listers******
****
We appreciate all those who sent their messages of condolences for Evelyn Rono. Those who have not done so, can still send up till Monday evening. * ***
****
And today, we will continue with the e-discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa **, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. ****
****
Under the issue of *Planning for Records Management Requirements in ICT systems, *we focus on the second concern raised namely *Lack of planning for records management functionality in ICT systems.*****
****
To guide in our thoughts on this concern, lets consider the following: *** *
- What bodies/institutions/agencies are tasked with management of government records?**** - Wjat type of systems do these bodies use to manage records?**** - Is there any co-ordination between these bodies?****
** **
*Question*
How is the lack of attention to records management impeding these agencies and boards from fulfilling their mandate to co-ordinate ICT implementation? ****
****
We look forward to hearing from listers from all the five countries.****
****
Have a great day.****
Rgds****
** **
**Grace**
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The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
-- Barrack O. Otieno Afriregister Ltd (Kenya) www.afrire <http://www.afriregister.com>gister.bi, www.afriregister.com<http://www.afriergister.com> <http://www.afriregister.com>ICANN accredited registrar +254721325277 +254-20-2498789 Skype: barrack.otieno
hi listers, what bodies are tasked with management of govt. records? - If we have a look at the Public Archives and Documentation Service Act, you will see that the government has mandated the Kenya National Archives and Documentation Service to be in charge of housing,control and preservation of public records. - Additionally, the National council for Law Reporting manages publication of law reports which contain judgments,rulings and opinions of the court as far as the judiciary is concerned and it is established under the National Council for Law Reporting Act,1994 and given the exclusive mandate to publish what are known as the Kenya Law Reports Regards, Kerubo On Thu, Sep 15, 2011 at 12:18 AM, Grace Githaiga <ggithaiga@hotmail.com>wrote:
Listers******
****
We appreciate all those who sent their messages of condolences for Evelyn Rono. Those who have not done so, can still send up till Monday evening. * ***
****
And today, we will continue with the e-discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa **, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. ****
****
Under the issue of *Planning for Records Management Requirements in ICT systems, *we focus on the second concern raised namely *Lack of planning for records management functionality in ICT systems.*****
****
To guide in our thoughts on this concern, lets consider the following: *** *
- What bodies/institutions/agencies are tasked with management of government records?**** - Wjat type of systems do these bodies use to manage records?**** - Is there any co-ordination between these bodies?****
** **
*Question*
How is the lack of attention to records management impeding these agencies and boards from fulfilling their mandate to co-ordinate ICT implementation? ****
****
We look forward to hearing from listers from all the five countries.****
****
Have a great day.****
Rgds****
** **
**Grace**
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The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
Dear Listers Where are you? So far, we have not had active participation as is the usual KICTANet style. We are calling on listers from the countries where this study was conducted to share their thoughts. And thank you Barrack, Kemunto, Kariuki, Mburu, Ngeno and Brainac for your thoughts and useful comments. So today is day 3, and we continue with the e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. Under the issue of Planning for Records Management Requirements in ICT systems, we focus on the third concern raised namely Lack of planning for records management functionality in ICT systems. To guide in our thoughts on this concern, let us consider the following: · What standards are used in records management in Kenya, Uganda, Tanzania, Rwanda and Burundi if any? · Are the standards international, local or regional? · Are there global standards in place? · Have any of the governments adopted these standards? Question What steps could be taken to support the introduction of good practice standards in the region? Have a great friday. Rgds Grace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! From: ggithaiga@hotmail.com Date: Wed, 14 Sep 2011 21:18:14 +0000 Subject: [kictanet] Day 2: Resumption of e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa CC: kictanet@lists.kictanet.or.ke To: ggithaiga@hotmail.com Listers We appreciate all those who sent their messages of condolences for Evelyn Rono. Those who have not done so, can still send up till Monday evening. And today, we will continue with the e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. Under the issue of Planning for Records Management Requirements in ICT systems, we focus on the second concern raised namely Lack of planning for records management functionality in ICT systems. To guide in our thoughts on this concern, lets consider the following: What bodies/institutions/agencies are tasked with management of government records? Wjat type of systems do these bodies use to manage records? Is there any co-ordination between these bodies? Question How is the lack of attention to records management impeding these agencies and boards from fulfilling their mandate to co-ordinate ICT implementation? We look forward to hearing from listers from all the five countries. Have a great day. Rgds Grace _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
Grace, What if there are no positive answers to the questions? The PS (Ndemo) recently noted we (the Private Sector) lose steam (passion or motivation) to deliver service / solutions after we get government contracts. Could be the political process wears out companies that tough it out. It is almost criminal for software / solutions to not be deployed 2-3 years after being procured. For those of you in government who cannot get ENOUGH training done or who cannot retain staff after training them, there is hope online. It is not sufficient but it is better than nothing.. Oracle Information Management Architecture Masterclass.. http://www.youtube.com/watch?v=nbmdwV9NFxA&feature=related This is world class stuff for world class software the government has already invested in :) On Fri, Sep 16, 2011 at 12:55 AM, Grace Githaiga <ggithaiga@hotmail.com>wrote:
Dear Listers******
** **
Where are you? So far, we have not had active participation as is the usual KICTANet style. We are calling on listers from the countries where this study was conducted to share their thoughts. ****
** **
And thank you Barrack, Kemunto, Kariuki, Mburu, Ngeno and Brainac for your thoughts and useful comments. ****
** **
So today is day 3, and we continue with the e-discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa**, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. ****
****
Under the issue of *Planning for Records Management Requirements in ICT systems, *we focus on the third concern raised namely *Lack of planning for records management functionality in ICT systems.*
* *
To guide in our thoughts on this concern, let us consider the following: * ***
** **
· What standards are used in records management in Kenya, Uganda, Tanzania, Rwanda and Burundi if any?****
· Are the standards international, local or regional?****
· Are there global standards in place?****
· Have any of the governments adopted these standards?****
** **
*Question*
What steps could be taken to support the introduction of good practice standards in the region?
Have a great friday.
Rgds
Grace
** **
----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!
------------------------------ From: ggithaiga@hotmail.com Date: Wed, 14 Sep 2011 21:18:14 +0000 Subject: [kictanet] Day 2: Resumption of e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa CC: kictanet@lists.kictanet.or.ke To: ggithaiga@hotmail.com
Listers
We appreciate all those who sent their messages of condolences for Evelyn Rono. Those who have not done so, can still send up till Monday evening.
And today, we will continue with the e-discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa **, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania.
Under the issue of *Planning for Records Management Requirements in ICT systems, *we focus on the second concern raised namely *Lack of planning for records management functionality in ICT systems.*
To guide in our thoughts on this concern, lets consider the following:
- What bodies/institutions/agencies are tasked with management of government records? - Wjat type of systems do these bodies use to manage records? - Is there any co-ordination between these bodies?
*Question*
How is the lack of attention to records management impeding these agencies and boards from fulfilling their mandate to co-ordinate ICT implementation?
We look forward to hearing from listers from all the five countries.
Have a great day.
Rgds
Grace
_______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com... Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
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KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
MurayaThanks alot. The aim of this discussion is to draw out both the negatives and positives, which in the long run will contribute to strengthening the alignment of records. So yes please bring out the negatives too. RegardsGrace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! Date: Fri, 16 Sep 2011 12:16:46 +0300 Subject: Re: [kictanet] Day 3: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? From: murigi.muraya@gmail.com To: ggithaiga@hotmail.com CC: kictanet@lists.kictanet.or.ke Grace, What if there are no positive answers to the questions? The PS (Ndemo) recently noted we (the Private Sector) lose steam (passion or motivation) to deliver service / solutions after we get government contracts. Could be the political process wears out companies that tough it out. It is almost criminal for software / solutions to not be deployed 2-3 years after being procured. For those of you in government who cannot get ENOUGH training done or who cannot retain staff after training them, there is hope online. It is not sufficient but it is better than nothing.. Oracle Information Management Architecture Masterclass.. http://www.youtube.com/watch?v=nbmdwV9NFxA&feature=related This is world class stuff for world class software the government has already invested in :) On Fri, Sep 16, 2011 at 12:55 AM, Grace Githaiga <ggithaiga@hotmail.com> wrote: Dear Listers Where are you? So far, we have not had active participation as is the usual KICTANet style. We are calling on listers from the countries where this study was conducted to share their thoughts. And thank you Barrack, Kemunto, Kariuki, Mburu, Ngeno and Brainac for your thoughts and useful comments. So today is day 3, and we continue with the e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. Under the issue of Planning for Records Management Requirements in ICT systems, we focus on the third concern raised namely Lack of planning for records management functionality in ICT systems. To guide in our thoughts on this concern, let us consider the following: · What standards are used in records management in Kenya, Uganda, Tanzania, Rwanda and Burundi if any? · Are the standards international, local or regional? · Are there global standards in place? · Have any of the governments adopted these standards? Question What steps could be taken to support the introduction of good practice standards in the region? Have a great friday. Rgds Grace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! From: ggithaiga@hotmail.com Date: Wed, 14 Sep 2011 21:18:14 +0000 Subject: [kictanet] Day 2: Resumption of e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa CC: kictanet@lists.kictanet.or.ke To: ggithaiga@hotmail.com Listers We appreciate all those who sent their messages of condolences for Evelyn Rono. Those who have not done so, can still send up till Monday evening. And today, we will continue with the e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. Under the issue of Planning for Records Management Requirements in ICT systems, we focus on the second concern raised namely Lack of planning for records management functionality in ICT systems. To guide in our thoughts on this concern, lets consider the following: What bodies/institutions/agencies are tasked with management of government records? Wjat type of systems do these bodies use to manage records? Is there any co-ordination between these bodies? Question How is the lack of attention to records management impeding these agencies and boards from fulfilling their mandate to co-ordinate ICT implementation? We look forward to hearing from listers from all the five countries. Have a great day. Rgds Grace _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications. _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/murigi.muraya%40gmail.c... The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
Once upon a time, after graduating from college, three smart individuals got their Oracle DBA / Developer certifications and helped deliver Oracle Approved training I used to organize. Since compensation has much to do with the delivery of services / solutions.... Two moved from Database Management (related to Records Management) to Network Infrastructure. One at Safaricom, the other at some UN organization. Only one remained an Oracle database developer and still at a UN organization. At that time, connectivity (that is IP Network design, development & management) was more valued than transparency (database design, development and management). Apologies to anyone I have offended. This is the Business of Patriotism not Politics... On Fri, Sep 16, 2011 at 12:47 PM, Grace Githaiga <ggithaiga@hotmail.com>wrote:
Muraya Thanks alot. The aim of this discussion is to draw out both the negatives and positives, which in the long run will contribute to strengthening the alignment of records. So yes please bring out the negatives too.
Regards Grace
----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!
------------------------------ Date: Fri, 16 Sep 2011 12:16:46 +0300 Subject: Re: [kictanet] Day 3: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? From: murigi.muraya@gmail.com To: ggithaiga@hotmail.com
CC: kictanet@lists.kictanet.or.ke
Grace,
What if there are no positive answers to the questions?
The PS (Ndemo) recently noted we (the Private Sector) lose steam (passion or motivation) to deliver service / solutions after we get government contracts. Could be the political process wears out companies that tough it out.
It is almost criminal for software / solutions to not be deployed 2-3 years after being procured.
For those of you in government who cannot get ENOUGH training done or who cannot retain staff after training them, there is hope online. It is not sufficient but it is better than nothing..
Oracle Information Management Architecture Masterclass.. http://www.youtube.com/watch?v=nbmdwV9NFxA&feature=related
This is world class stuff for world class software the government has already invested in :)
On Fri, Sep 16, 2011 at 12:55 AM, Grace Githaiga <ggithaiga@hotmail.com>wrote:
Dear Listers******
** **
Where are you? So far, we have not had active participation as is the usual KICTANet style. We are calling on listers from the countries where this study was conducted to share their thoughts. ****
** **
And thank you Barrack, Kemunto, Kariuki, Mburu, Ngeno and Brainac for your thoughts and useful comments. ****
** **
So today is day 3, and we continue with the e-discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa**, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. ****
****
Under the issue of *Planning for Records Management Requirements in ICT systems, *we focus on the third concern raised namely *Lack of planning for records management functionality in ICT systems.*
* *
To guide in our thoughts on this concern, let us consider the following: * ***
** **
· What standards are used in records management in Kenya, Uganda, Tanzania, Rwanda and Burundi if any?****
· Are the standards international, local or regional?****
· Are there global standards in place?****
· Have any of the governments adopted these standards?****
** **
*Question*
What steps could be taken to support the introduction of good practice standards in the region?
Have a great friday.
Rgds
Grace
** **
----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!
------------------------------ From: ggithaiga@hotmail.com Date: Wed, 14 Sep 2011 21:18:14 +0000 Subject: [kictanet] Day 2: Resumption of e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa CC: kictanet@lists.kictanet.or.ke To: ggithaiga@hotmail.com
Listers
We appreciate all those who sent their messages of condolences for Evelyn Rono. Those who have not done so, can still send up till Monday evening.
And today, we will continue with the e-discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa **, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania.
Under the issue of *Planning for Records Management Requirements in ICT systems, *we focus on the second concern raised namely *Lack of planning for records management functionality in ICT systems.*
To guide in our thoughts on this concern, lets consider the following:
- What bodies/institutions/agencies are tasked with management of government records? - Wjat type of systems do these bodies use to manage records? - Is there any co-ordination between these bodies?
*Question*
How is the lack of attention to records management impeding these agencies and boards from fulfilling their mandate to co-ordinate ICT implementation?
We look forward to hearing from listers from all the five countries.
Have a great day.
Rgds
Grace
_______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com... Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
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The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
Good morning Listers This is day four of our discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania Today, we move on to the second theme namely: Electronic Records and Citizens. This will be our focus for today, tomorrow and Wednesday. Under this theme, three issues were identified. They are: 1. Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records. 2. Judicial processes are affected by the failure to address records management requirements. 3. Evidentiary value of electronic records: relying on electronic records before the law recognizes them as evidence put government and citizens at risk. If electronic records are to have value as evidence, the laws of evidence need to be reformed. Let us focus on our first concern: Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records. Consider this: Are electronic records more secure than hard copy records? How can governments ensure that security is maintained when digitizing records? How can governments ensure that originality of records is maintained when digitizing records? What planning is needed to ensure that digitized records are secure and retain their originality? Question How can the risks of overlooking records management issues during computerisation be highlighted to senior management within government? Have a great week. Grace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! Date: Fri, 16 Sep 2011 12:16:46 +0300 Subject: Re: [kictanet] Day 3: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? From: murigi.muraya@gmail.com To: ggithaiga@hotmail.com CC: kictanet@lists.kictanet.or.ke Grace, What if there are no positive answers to the questions? The PS (Ndemo) recently noted we (the Private Sector) lose steam (passion or motivation) to deliver service / solutions after we get government contracts. Could be the political process wears out companies that tough it out. It is almost criminal for software / solutions to not be deployed 2-3 years after being procured. For those of you in government who cannot get ENOUGH training done or who cannot retain staff after training them, there is hope online. It is not sufficient but it is better than nothing.. Oracle Information Management Architecture Masterclass.. http://www.youtube.com/watch?v=nbmdwV9NFxA&feature=related This is world class stuff for world class software the government has already invested in :)
hi Listers, in brief response to today's question: - i do not think that electronic records are more secure than hard copy records because they are more readily available to many people and are more easily subject to manipulation - as far as maintaining originality of the records when digitizing,the easiest way to do this is by scanning because physical input results in errors - The Planning required to ensure the originality of records are maintained is first and foremost to task only one body/institution with the exclusive mandate of digitizing records to avoid overlaps and for the sake of accountability On Mon, Sep 19, 2011 at 2:09 AM, Grace Githaiga <ggithaiga@hotmail.com>wrote:
Good morning Listers
This is day four of our discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa**, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC *. *The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania******
** **
Today, we move on to the second theme namely: *Electronic Records and Citizens. *This will be our focus for today, tomorrow and Wednesday.****
* *
*Under this theme, three issues were identified. They are:*
1. Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records.****
2. Judicial processes are affected by the failure to address records management requirements.****
3. Evidentiary value of electronic records: relying on electronic records before the law recognizes them as evidence put government and citizens at risk. If electronic records are to have value as evidence, the laws of evidence need to be reformed.****
** **
Let us focus on our first concern: *Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records.*
** **
*Consider this:*
Are electronic records more secure than hard copy records?****
How can governments ensure that security is maintained when digitizing records?****
How can governments ensure that originality of records is maintained when digitizing records?****
What planning is needed to ensure that digitized records are secure and retain their originality?****
** **
*Question*
How can the risks of overlooking records management issues during computerisation be highlighted to senior management within government?
Have a great week. Grace
----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!
------------------------------ Date: Fri, 16 Sep 2011 12:16:46 +0300 Subject: Re: [kictanet] Day 3: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? From: murigi.muraya@gmail.com To: ggithaiga@hotmail.com CC: kictanet@lists.kictanet.or.ke
Grace,
What if there are no positive answers to the questions?
The PS (Ndemo) recently noted we (the Private Sector) lose steam (passion or motivation) to deliver service / solutions after we get government contracts. Could be the political process wears out companies that tough it out.
It is almost criminal for software / solutions to not be deployed 2-3 years after being procured.
For those of you in government who cannot get ENOUGH training done or who cannot retain staff after training them, there is hope online. It is not sufficient but it is better than nothing..
Oracle Information Management Architecture Masterclass.. http://www.youtube.com/watch?v=nbmdwV9NFxA&feature=related
This is world class stuff for world class software the government has already invested in :)
_______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet
Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/kaykerubo%40gmail.com
The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
I disagree that electronic records are more open to manipulation. This in not true. If anything using means such as Public Key - Private Key cryptography and document hashes it is pretty easy to both secure and detect manipulation of documents. How will you detect if an manual ID application has been modified? Or the famous Form 16A? On Mon, Sep 19, 2011 at 2:47 PM, Kerubo Ombati <kaykerubo@gmail.com> wrote:
hi Listers,
in brief response to today's question:
i do not think that electronic records are more secure than hard copy records because they are more readily available to many people and are more easily subject to manipulation as far as maintaining originality of the records when digitizing,the easiest way to do this is by scanning because physical input results in errors The Planning required to ensure the originality of records are maintained is first and foremost to task only one body/institution with the exclusive mandate of digitizing records to avoid overlaps and for the sake of accountability
On Mon, Sep 19, 2011 at 2:09 AM, Grace Githaiga <ggithaiga@hotmail.com> wrote:
Good morning Listers
This is day four of our discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania
Today, we move on to the second theme namely: Electronic Records and Citizens. This will be our focus for today, tomorrow and Wednesday.
Under this theme, three issues were identified. They are:
1. Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records.
2. Judicial processes are affected by the failure to address records management requirements.
3. Evidentiary value of electronic records: relying on electronic records before the law recognizes them as evidence put government and citizens at risk. If electronic records are to have value as evidence, the laws of evidence need to be reformed.
Let us focus on our first concern: Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records.
Consider this:
Are electronic records more secure than hard copy records?
How can governments ensure that security is maintained when digitizing records?
How can governments ensure that originality of records is maintained when digitizing records?
What planning is needed to ensure that digitized records are secure and retain their originality?
Question
How can the risks of overlooking records management issues during computerisation be highlighted to senior management within government?
Have a great week. Grace
----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!
________________________________ Date: Fri, 16 Sep 2011 12:16:46 +0300 Subject: Re: [kictanet] Day 3: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? From: murigi.muraya@gmail.com To: ggithaiga@hotmail.com CC: kictanet@lists.kictanet.or.ke
Grace, What if there are no positive answers to the questions? The PS (Ndemo) recently noted we (the Private Sector) lose steam (passion or motivation) to deliver service / solutions after we get government contracts. Could be the political process wears out companies that tough it out. It is almost criminal for software / solutions to not be deployed 2-3 years after being procured. For those of you in government who cannot get ENOUGH training done or who cannot retain staff after training them, there is hope online. It is not sufficient but it is better than nothing.. Oracle Information Management Architecture Masterclass.. http://www.youtube.com/watch?v=nbmdwV9NFxA&feature=related This is world class stuff for world class software the government has already invested in :)
_______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet
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The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
_______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet
Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/conradakunga%40gmail.co...
The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
Thanks Kariuki on very useful pointers to laws that relate to this topic. I agree with you that there will be need for FOI and Data protection legislations. Your pointers on the relevant sections of the laws will be useful in reviewing this research. Kerubo, your point on the need to scan documents to reflect originality is noted. Rad, yours too is noted. Ngeno, thanks for great suggestions. But could I ask you to kindly post your comments directly to the list so that all listers benefit from your information? Thanks. We now move on to day five. Rgds Grace From: titus.ngeno@Ebix.com To: ggithaiga@hotmail.com CC: bitange@jambo.co.ke Subject: RE: What steps could be taken to support the introduction of good practice standards in the region? (Day 3-ediscussion) Date: Mon, 19 Sep 2011 13:02:53 +0000 Grace: I really appreciate your efforts in bringing forward what I believe are critical points at hand. Record management is very important and I know peopleit embrace well. Do you recalled the Earthquake in Haiti? All the records were flattened. Just imagine education, marriage records etc So this is critical Now I was wondering if you could champion another topic which is related to this one and it is on “Data center and Cloud Computing” this two works in hand with record management Adios ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!
Date: Mon, 19 Sep 2011 14:58:24 +0300 From: conradakunga@gmail.com Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? CC: kictanet@lists.kictanet.or.ke To: ggithaiga@hotmail.com
I disagree that electronic records are more open to manipulation. This in not true.
If anything using means such as Public Key - Private Key cryptography and document hashes it is pretty easy to both secure and detect manipulation of documents.
How will you detect if an manual ID application has been modified? Or the famous Form 16A?
On Mon, Sep 19, 2011 at 2:47 PM, Kerubo Ombati <kaykerubo@gmail.com> wrote:
hi Listers,
in brief response to today's question:
i do not think that electronic records are more secure than hard copy records because they are more readily available to many people and are more easily subject to manipulation as far as maintaining originality of the records when digitizing,the easiest way to do this is by scanning because physical input results in errors The Planning required to ensure the originality of records are maintained is first and foremost to task only one body/institution with the exclusive mandate of digitizing records to avoid overlaps and for the sake of accountability
On Mon, Sep 19, 2011 at 2:09 AM, Grace Githaiga <ggithaiga@hotmail.com> wrote:
Good morning Listers
This is day four of our discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania
Today, we move on to the second theme namely: Electronic Records and Citizens. This will be our focus for today, tomorrow and Wednesday.
Under this theme, three issues were identified. They are:
1. Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records.
2. Judicial processes are affected by the failure to address records management requirements.
3. Evidentiary value of electronic records: relying on electronic records before the law recognizes them as evidence put government and citizens at risk. If electronic records are to have value as evidence, the laws of evidence need to be reformed.
Let us focus on our first concern: Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records.
Consider this:
Are electronic records more secure than hard copy records?
How can governments ensure that security is maintained when digitizing records?
How can governments ensure that originality of records is maintained when digitizing records?
What planning is needed to ensure that digitized records are secure and retain their originality?
Question
How can the risks of overlooking records management issues during computerisation be highlighted to senior management within government?
Have a great week. Grace
----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!
________________________________ Date: Fri, 16 Sep 2011 12:16:46 +0300 Subject: Re: [kictanet] Day 3: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? From: murigi.muraya@gmail.com To: ggithaiga@hotmail.com CC: kictanet@lists.kictanet.or.ke
Grace, What if there are no positive answers to the questions? The PS (Ndemo) recently noted we (the Private Sector) lose steam (passion or motivation) to deliver service / solutions after we get government contracts. Could be the political process wears out companies that tough it out. It is almost criminal for software / solutions to not be deployed 2-3 years after being procured. For those of you in government who cannot get ENOUGH training done or who cannot retain staff after training them, there is hope online. It is not sufficient but it is better than nothing.. Oracle Information Management Architecture Masterclass.. http://www.youtube.com/watch?v=nbmdwV9NFxA&feature=related This is world class stuff for world class software the government has already invested in :)
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The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
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The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
Listers We continue with the e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. Today, we get into the final theme of the study: Freedom of Information and Records Management. Under this theme, three issues were identified. They are: Misconception of FOI in East Africa Inconsistence between Acts of Parliament Implications of government Record Keeping for freedom of information Our focus today is on the first issue: Misconception of FOI in East Africa. Consider this: What does the term ‘Freedom of Information’ mean? What misconceptions are there relating to this term? What law(s) in Kenya and other East African countries, if any, govern Freedom of Information? What steps have governments taken to ensure that a freedom of information law is passed? Question Are there factors that have caused lack of enthusiasm? Lets hear it from you. Rgds Grace
Listers We continue with the e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. Today, we get into the final theme of the study: Freedom of Information and Records Management. Under this theme, three issues were identified. They are: Misconception of FOI in East Africa Inconsistence between Acts of Parliament Implications of government Record Keeping for freedom of information Our focus today is on the first issue: Misconception of FOI in East Africa. Consider this: What does the term ‘Freedom of Information’ mean? What misconceptions are there relating to this term? What law(s) in Kenya and other East African countries, if any, govern Freedom of Information? What steps have governments taken to ensure that a freedom of information law is passed? Question Are there factors that have caused lack of enthusiasm? Lets hear it from you. Rgds Grace
Hi Listers, In response to Grace's question: 'Freedom of Information' means the right of the public to access records or information under the custody or control of a public body. On Fri, Sep 23, 2011 at 1:43 AM, Grace Githaiga <ggithaiga@hotmail.com>wrote:
Listers
We continue with the e-discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa**, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania.
Today, we get into the final theme of the study*: Freedom of Information and Records Management. *Under this theme, three issues were identified. They are:
Misconception of FOI in East Africa
Inconsistence between Acts of Parliament
Implications of government Record Keeping for freedom of information
Our focus today is on the first issue: *Misconception of FOI in East Africa.*
*Consider this: *
What does the term ‘Freedom of Information’ mean?
What misconceptions are there relating to this term?
What law(s) in Kenya and other East African countries, if any, govern Freedom of Information?
What steps have governments taken to ensure that a freedom of information law is passed?
*Question*
Are there factors that have caused lack of enthusiasm?
Lets hear it from you.
Rgds
Grace
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The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
Good morning Listers I know most of us are now getting ready to attend the IGF and I can only imagine how busy some of you are. Having said that, we will still continue with our e-discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC, a study that covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. We will look at the the final theme of the study: Freedom of Information and Records Management. Under this theme, three issues were identified. They are: Misconception of FOI in East Africa Inconsistence between Acts of Parliament Implications of government Record Keeping for freedom of information Our focus today is on the first issue: Misconception of FOI in East Africa. Consider this: What does the term ‘Freedom of Information’ mean? What misconceptions are there relating to this term? What law(s) in Kenya and other East African countries, if any, govern Freedom of Information? What steps have governments taken to ensure that a freedom of information law is passed? Question Are there factors that have caused lack of enthusiasm? Lets hear it from you. Rgds Grace _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
participants (8)
-
[ Brainiac ] -
Barrack Otieno -
Grace Githaiga -
John Kariuki -
Kerubo Ombati -
Rad! -
S.M. Muraya -
Solomon Mbũrũ Kamau