Re: [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?
Good morning Good People This is day five of our discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania Today, we still focus on the second theme namely: Electronic Records and Citizens. This will be our focus also for tomorrow (Wednesday). Under this theme, three issues were identified and today we look at the second issue namely that Judicial Processes are Affected by the Failure to Address Records Management Requirements Consider this: · Have poor keeping of hard copies resulted in delays in the judicial process? · Is the keeping of electronic records going to reduce these delays? · Is information lost when digitization is taking place? · How best can the electronic records be managed to ensure their effective use? Question What steps could be taken to ensure records management inputs to computerization and digitization projects in the courts? Looking forward to more contributions today. Rgds Grace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! Date: Mon, 19 Sep 2011 08:18:23 +0100 From: ngethe.kariuki2007@yahoo.co.uk Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? To: ggithaiga@hotmail.com Dear Grace, Listers, Just for information. 1. In the case of Kenya The Evidence Act,Cap.80 was amended vide CAP411A, to include electronic records and PART VII-ELECTRONIC RECORDS was added in Chapter III. of CAP80. 2. Going forward, there will be need for FOI and Data Protection legislation, the latter being critical in ensuring that personal data held by authorities is accurate and that the data subject right to correct erroneous information is upheld. John Kariuki
Good morning Good People This is a repeat since we didnt get any contributions yesterday. Where are you listers? Where are listers from the other Eastern Africa countries? Please say something:)...Thanks. This is day five of our discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania Today, we still focus on the second theme namely: Electronic Records and Citizens. This will be our focus also for tomorrow (Wednesday). Under this theme, three issues were identified and today we look at the second issue namely that Judicial Processes are Affected by the Failure to Address Records Management Requirements Consider this: · Have poor keeping of hard copies resulted in delays in the judicial process? · Is the keeping of electronic records going to reduce these delays? · Is information lost when digitization is taking place? · How best can the electronic records be managed to ensure their effective use? Question What steps could be taken to ensure records management inputs to computerization and digitization projects in the courts? Looking forward to more contributions today. Rgds Grace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! Date: Mon, 19 Sep 2011 08:18:23 +0100 From: ngethe.kariuki2007@yahoo.co.uk Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? To: ggithaiga@hotmail.com Dear Grace, Listers, Just for information. 1. In the case of Kenya The Evidence Act,Cap.80 was amended vide CAP411A, to include electronic records and PART VII-ELECTRONIC RECORDS was added in Chapter III. of CAP80. 2. Going forward, there will be need for FOI and Data Protection legislation, the latter being critical in ensuring that personal data held by authorities is accurate and that the data subject right to correct erroneous information is upheld. John Kariuki _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
Dear Grace, Re-engineering business processes and then taking into consideration how records are managed within this "reformed" electronic envt. is key. So records management needs to be seen within this integrated approach. Secondly, we need to interrogate the commitment to keeping records for dispensing justice - does it mean that "eFiles" will not disappear as they conveniently do in paper-based systems? This is a fundamental question that cuts to the core of the culture of impunity in the courts. What will it take for eRecords to contribute to fair delivery justice and do away with the culture of "lost files"? May I ask - do we have the judicial fraternity on the KICTANET list to follow and contribute to these discussions? If not, shouldn't we get them on board in these discussions? I do hope that these discussions will reach the eyes and ears of the new team at the Judiciary. Edith From: kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke [mailto:kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke] On Behalf Of Grace Githaiga Sent: Wednesday, September 21, 2011 1:36 AM To: Edith Adera Cc: KICTAnet ICT Policy Discussions Subject: [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? Good morning Good People This is a repeat since we didnt get any contributions yesterday. Where are you listers? Where are listers from the other Eastern Africa countries? Please say something:)...Thanks. This is day five of our discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania Today, we still focus on the second theme namely: Electronic Records and Citizens. This will be our focus also for tomorrow (Wednesday). Under this theme, three issues were identified and today we look at the second issue namely that Judicial Processes are Affected by the Failure to Address Records Management Requirements Consider this: * Have poor keeping of hard copies resulted in delays in the judicial process? * Is the keeping of electronic records going to reduce these delays? * Is information lost when digitization is taking place? * How best can the electronic records be managed to ensure their effective use? Question What steps could be taken to ensure records management inputs to computerization and digitization projects in the courts? Looking forward to more contributions today. Rgds Grace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! ________________________________ Date: Mon, 19 Sep 2011 08:18:23 +0100 From: ngethe.kariuki2007@yahoo.co.uk<mailto:ngethe.kariuki2007@yahoo.co.uk> Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? To: ggithaiga@hotmail.com<mailto:ggithaiga@hotmail.com> Dear Grace, Listers, Just for information. 1. In the case of Kenya The Evidence Act,Cap.80 was amended vide CAP411A, to include electronic records and PART VII-ELECTRONIC RECORDS was added in Chapter III. of CAP80. 2. Going forward, there will be need for FOI and Data Protection legislation, the latter being critical in ensuring that personal data held by authorities is accurate and that the data subject right to correct erroneous information is upheld. John Kariuki ________________________________ _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke<mailto:kictanet@lists.kictanet.or.ke> http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
Thanks Edith and Meshak for your great ideas. Edith, you raise a critical point. I think we will expect the 'disappearing' of files in courts to be a thing of the past. Or I am I being too ambitious? I remember during the Kenya IGF, PS Ndemo saying that already files are being saved in the cloud which would mean that the files would be safe. And on whether we have the judicial fraternity on the list, well I dont know but I assume they might be here but are silent. If you are one of them, could you kindly speak? :) Probably as a way forward, we should take on your point and ensure that our discussions are presented to that fresh team at the judiciary. Our contributions could just make a huge difference. Meshak, I agree with you that e systems in organisations will call for people with competencies and skills. And this should contribute to a proper system in HR acquisition. Let the debate continue. Rgds Grace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! From: eadera@idrc.or.ke To: ggithaiga@hotmail.com CC: kictanet@lists.kictanet.or.ke Date: Wed, 21 Sep 2011 13:27:11 +0300 Subject: RE: [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? Dear Grace, Re-engineering business processes and then taking into consideration how records are managed within this “reformed” electronic envt. is key. So records management needs to be seen within this integrated approach. Secondly, we need to interrogate the commitment to keeping records for dispensing justice – does it mean that “eFiles” will not disappear as they conveniently do in paper-based systems? This is a fundamental question that cuts to the core of the culture of impunity in the courts. What will it take for eRecords to contribute to fair delivery justice and do away with the culture of “lost files”? May I ask – do we have the judicial fraternity on the KICTANET list to follow and contribute to these discussions? If not, shouldn’t we get them on board in these discussions? I do hope that these discussions will reach the eyes and ears of the new team at the Judiciary. Edith From: kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke [mailto:kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke] On Behalf Of Grace Githaiga Sent: Wednesday, September 21, 2011 1:36 AM To: Edith Adera Cc: KICTAnet ICT Policy Discussions Subject: [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? Good morning Good People This is a repeat since we didnt get any contributions yesterday. Where are you listers? Where are listers from the other Eastern Africa countries? Please say something:)...Thanks. This is day five of our discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania Today, we still focus on the second theme namely: Electronic Records and Citizens. This will be our focus also for tomorrow (Wednesday). Under this theme, three issues were identified and today we look at the second issue namely that Judicial Processes are Affected by the Failure to Address Records Management Requirements Consider this: · Have poor keeping of hard copies resulted in delays in the judicial process? · Is the keeping of electronic records going to reduce these delays? · Is information lost when digitization is taking place? · How best can the electronic records be managed to ensure their effective use? Question What steps could be taken to ensure records management inputs to computerization and digitization projects in the courts? Looking forward to more contributions today. Rgds Grace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! Date: Mon, 19 Sep 2011 08:18:23 +0100 From: ngethe.kariuki2007@yahoo.co.uk Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? To: ggithaiga@hotmail.com Dear Grace, Listers, Just for information. 1. In the case of Kenya The Evidence Act,Cap.80 was amended vide CAP411A, to include electronic records and PART VII-ELECTRONIC RECORDS was added in Chapter III. of CAP80. 2. Going forward, there will be need for FOI and Data Protection legislation, the latter being critical in ensuring that personal data held by authorities is accurate and that the data subject right to correct erroneous information is upheld. John Kariuki _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
GG, I would like to concur with Edith on this one, commitment is key, to get this commitment leadership if key, it would have been interesting to have the Chief Justice participate in this discussion since he is take service, if he did we will not have to ask where are the people in Judiciary (just in case protocol is a problem), what brought changes and computerisation to KPA - Leadership, KPC - Leadership, any parastatal that has turned around has done so courtesy of visionary leadership that saw the role of ICT as an enabler of efficiency and effectiveness, just to illustrate the few times i ever attended the Village headmans meeting (Sub-Chief) i noticed that even when Chicken disappeared they knew whom to nail, even though there was no paper trail but people were known by their fruits, no wonder the provincial administration was very powerfull, we need not re-invent the wheel. My two drumsticks! On Wed, Sep 21, 2011 at 1:27 PM, Edith Adera <eadera@idrc.or.ke> wrote:
Dear Grace,****
** **
Re-engineering business processes and then taking into consideration how records are managed within this “reformed” electronic envt. is key. So records management needs to be seen within this integrated approach. Secondly, we need to interrogate the *commitment* to keeping records for dispensing justice – does it mean that “eFiles” will not disappear as they conveniently do in paper-based systems? This is a fundamental question that cuts to the core of the culture of impunity in the courts. What will it take for eRecords to contribute to fair delivery justice and do away with the culture of “lost files”?****
** **
May I ask – do we have the judicial fraternity on the KICTANET list to follow and contribute to these discussions? If not, shouldn’t we get them on board in these discussions?****
** **
I do hope that these discussions will reach the eyes and ears of the new team at the Judiciary. ****
Edith ****
** **
** **
*From:* kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke [mailto: kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke] *On Behalf Of *Grace Githaiga *Sent:* Wednesday, September 21, 2011 1:36 AM *To:* Edith Adera *Cc:* KICTAnet ICT Policy Discussions *Subject:* [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?****
** **
Good morning Good People
This is a repeat since we didnt get any contributions yesterday. Where are you listers? Where are listers from the other Eastern Africa countries? Please say something:)...Thanks. ****
This is day five of our discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa**, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC *. *The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania****
****
Today, we still focus on the second theme namely: *Electronic Records and Citizens. *This will be our focus also for tomorrow (Wednesday).****
* *****
*Under this theme, three issues were identified and today we look at the second issue namely that* Judicial Processes are Affected by the Failure to Address Records Management Requirements****
* *****
*Consider this:*****
· Have poor keeping of hard copies resulted in delays in the judicial process?****
· Is the keeping of electronic records going to reduce these delays?****
· Is information lost when digitization is taking place?****
· How best can the electronic records be managed to ensure their effective use?****
* *****
*Question*****
What steps could be taken to ensure records management inputs to computerization and digitization projects in the courts?****
****
Looking forward to more contributions today.****
Rgds****
Grace****
****
----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!
**** ------------------------------
Date: Mon, 19 Sep 2011 08:18:23 +0100 From: ngethe.kariuki2007@yahoo.co.uk Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? To: ggithaiga@hotmail.com****
Dear Grace, Listers,****
Just for information.****
1. In the case of Kenya The Evidence Act,Cap.80 was amended vide CAP411A, to include electronic records and PART VII-ELECTRONIC RECORDS was added in Chapter III. of CAP80.****
** **
2. Going forward, there will be need for FOI and Data Protection legislation, the latter being critical in ensuring that personal data held by authorities is accurate and that the data subject right to correct erroneous information is upheld.****
** **
John Kariuki **** ------------------------------
** **
_______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com... Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.****
_______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet
Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/otieno.barrack%40gmail....
The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
-- Barrack O. Otieno Afriregister Ltd (Kenya) www.afrire <http://www.afriregister.com>gister.bi, www.afriregister.com<http://www.afriergister.com> <http://www.afriregister.com>ICANN accredited registrar +254721325277 +254-20-2498789 Skype: barrack.otieno
GG, Indeed files can also disappear in the cloud and this can be worse, change management should be a key components, as the wise men said ICT is not an end in itself its just a means to an end, its about the people period. Best Regards On Thu, Sep 22, 2011 at 6:46 AM, Barrack Otieno <otieno.barrack@gmail.com>wrote:
GG,
I would like to concur with Edith on this one, commitment is key, to get this commitment leadership if key, it would have been interesting to have the Chief Justice participate in this discussion since he is take service, if he did we will not have to ask where are the people in Judiciary (just in case protocol is a problem), what brought changes and computerisation to KPA - Leadership, KPC - Leadership, any parastatal that has turned around has done so courtesy of visionary leadership that saw the role of ICT as an enabler of efficiency and effectiveness, just to illustrate the few times i ever attended the Village headmans meeting (Sub-Chief) i noticed that even when Chicken disappeared they knew whom to nail, even though there was no paper trail but people were known by their fruits, no wonder the provincial administration was very powerfull, we need not re-invent the wheel.
My two drumsticks!
On Wed, Sep 21, 2011 at 1:27 PM, Edith Adera <eadera@idrc.or.ke> wrote:
Dear Grace,****
** **
Re-engineering business processes and then taking into consideration how records are managed within this “reformed” electronic envt. is key. So records management needs to be seen within this integrated approach. Secondly, we need to interrogate the *commitment* to keeping records for dispensing justice – does it mean that “eFiles” will not disappear as they conveniently do in paper-based systems? This is a fundamental question that cuts to the core of the culture of impunity in the courts. What will it take for eRecords to contribute to fair delivery justice and do away with the culture of “lost files”?****
** **
May I ask – do we have the judicial fraternity on the KICTANET list to follow and contribute to these discussions? If not, shouldn’t we get them on board in these discussions?****
** **
I do hope that these discussions will reach the eyes and ears of the new team at the Judiciary. ****
Edith ****
** **
** **
*From:* kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke [mailto: kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke] *On Behalf Of *Grace Githaiga *Sent:* Wednesday, September 21, 2011 1:36 AM *To:* Edith Adera *Cc:* KICTAnet ICT Policy Discussions *Subject:* [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?****
** **
Good morning Good People
This is a repeat since we didnt get any contributions yesterday. Where are you listers? Where are listers from the other Eastern Africa countries? Please say something:)...Thanks. ****
This is day five of our discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa**, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC *. *The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania****
****
Today, we still focus on the second theme namely: *Electronic Records and Citizens. *This will be our focus also for tomorrow (Wednesday).****
* *****
*Under this theme, three issues were identified and today we look at the second issue namely that* Judicial Processes are Affected by the Failure to Address Records Management Requirements****
* *****
*Consider this:*****
· Have poor keeping of hard copies resulted in delays in the judicial process?****
· Is the keeping of electronic records going to reduce these delays?****
· Is information lost when digitization is taking place?****
· How best can the electronic records be managed to ensure their effective use?****
* *****
*Question*****
What steps could be taken to ensure records management inputs to computerization and digitization projects in the courts?****
****
Looking forward to more contributions today.****
Rgds****
Grace****
****
----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!
**** ------------------------------
Date: Mon, 19 Sep 2011 08:18:23 +0100 From: ngethe.kariuki2007@yahoo.co.uk Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? To: ggithaiga@hotmail.com****
Dear Grace, Listers,****
Just for information.****
1. In the case of Kenya The Evidence Act,Cap.80 was amended vide CAP411A, to include electronic records and PART VII-ELECTRONIC RECORDS was added in Chapter III. of CAP80.****
** **
2. Going forward, there will be need for FOI and Data Protection legislation, the latter being critical in ensuring that personal data held by authorities is accurate and that the data subject right to correct erroneous information is upheld.****
** **
John Kariuki **** ------------------------------
** **
_______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com... Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.****
_______________________________________________
kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet
Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/otieno.barrack%40gmail....
The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
-- Barrack O. Otieno Afriregister Ltd (Kenya) www.afrire <http://www.afriregister.com>gister.bi, www.afriregister.com<http://www.afriergister.com> <http://www.afriregister.com>ICANN accredited registrar +254721325277 +254-20-2498789 Skype: barrack.otieno
-- Barrack O. Otieno Afriregister Ltd (Kenya) www.afrire <http://www.afriregister.com>gister.bi, www.afriregister.com<http://www.afriergister.com> <http://www.afriregister.com>ICANN accredited registrar +254721325277 +254-20-2498789 Skype: barrack.otieno
Barrack, I hear you. Thanks for this perspective. Rgds GG ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! Date: Thu, 22 Sep 2011 09:58:37 +0300 From: otieno.barrack@gmail.com Subject: Re: [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? CC: kictanet@lists.kictanet.or.ke To: ggithaiga@hotmail.com GG, Indeed files can also disappear in the cloud and this can be worse, change management should be a key components, as the wise men said ICT is not an end in itself its just a means to an end, its about the people period. Best Regards On Thu, Sep 22, 2011 at 6:46 AM, Barrack Otieno <otieno.barrack@gmail.com> wrote: GG, I would like to concur with Edith on this one, commitment is key, to get this commitment leadership if key, it would have been interesting to have the Chief Justice participate in this discussion since he is take service, if he did we will not have to ask where are the people in Judiciary (just in case protocol is a problem), what brought changes and computerisation to KPA - Leadership, KPC - Leadership, any parastatal that has turned around has done so courtesy of visionary leadership that saw the role of ICT as an enabler of efficiency and effectiveness, just to illustrate the few times i ever attended the Village headmans meeting (Sub-Chief) i noticed that even when Chicken disappeared they knew whom to nail, even though there was no paper trail but people were known by their fruits, no wonder the provincial administration was very powerfull, we need not re-invent the wheel. My two drumsticks! On Wed, Sep 21, 2011 at 1:27 PM, Edith Adera <eadera@idrc.or.ke> wrote: Dear Grace, Re-engineering business processes and then taking into consideration how records are managed within this “reformed” electronic envt. is key. So records management needs to be seen within this integrated approach. Secondly, we need to interrogate the commitment to keeping records for dispensing justice – does it mean that “eFiles” will not disappear as they conveniently do in paper-based systems? This is a fundamental question that cuts to the core of the culture of impunity in the courts. What will it take for eRecords to contribute to fair delivery justice and do away with the culture of “lost files”? May I ask – do we have the judicial fraternity on the KICTANET list to follow and contribute to these discussions? If not, shouldn’t we get them on board in these discussions? I do hope that these discussions will reach the eyes and ears of the new team at the Judiciary. Edith From: kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke [mailto:kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke] On Behalf Of Grace Githaiga Sent: Wednesday, September 21, 2011 1:36 AM To: Edith Adera Cc: KICTAnet ICT Policy Discussions Subject: [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? Good morning Good People This is a repeat since we didnt get any contributions yesterday. Where are you listers? Where are listers from the other Eastern Africa countries? Please say something:)...Thanks. This is day five of our discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania Today, we still focus on the second theme namely: Electronic Records and Citizens. This will be our focus also for tomorrow (Wednesday). Under this theme, three issues were identified and today we look at the second issue namely that Judicial Processes are Affected by the Failure to Address Records Management Requirements Consider this: · Have poor keeping of hard copies resulted in delays in the judicial process? · Is the keeping of electronic records going to reduce these delays? · Is information lost when digitization is taking place? · How best can the electronic records be managed to ensure their effective use? Question What steps could be taken to ensure records management inputs to computerization and digitization projects in the courts? Looking forward to more contributions today. Rgds Grace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! Date: Mon, 19 Sep 2011 08:18:23 +0100 From: ngethe.kariuki2007@yahoo.co.uk Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? To: ggithaiga@hotmail.com Dear Grace, Listers, Just for information. 1. In the case of Kenya The Evidence Act,Cap.80 was amended vide CAP411A, to include electronic records and PART VII-ELECTRONIC RECORDS was added in Chapter III. of CAP80. 2. Going forward, there will be need for FOI and Data Protection legislation, the latter being critical in ensuring that personal data held by authorities is accurate and that the data subject right to correct erroneous information is upheld. John Kariuki _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications. _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/otieno.barrack%40gmail.... The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications. -- Barrack O. Otieno Afriregister Ltd (Kenya) www.afriregister.bi, www.afriregister.com ICANN accredited registrar +254721325277 +254-20-2498789 Skype: barrack.otieno -- Barrack O. Otieno Afriregister Ltd (Kenya) www.afriregister.bi, www.afriregister.com ICANN accredited registrar +254721325277 +254-20-2498789 Skype: barrack.otieno _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
Good morning Listers This is day six of our discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania Today is our last day to focus on the second theme namely: Electronic Records and Citizens. Under this theme, three issues were identified and today we look at the third issue namely Evidentiary Value of Electronic Records: relying on electronic records before the law recognizes them as evidence put governments and citizens at risk. If electronic records are to have value as evidence, the laws of evidence need to be reformed. Consider this: · What laws define the rules of evidence in Kenya? · What do these laws provide in respect of admissibility of electronic records as evidence in judicial and quasi-judicial processes? · Have there been any reforms in respect of these laws? · What issues do these laws need to address? Question What steps could be taken to raise this issue with Law Reform Commissions and legislators? Can we kindly get contributions and especially from those with a legal background? This will really be of use to us. Regards Grace
*Hi Listers,* When it comes to admissibility of electronic records the court is guided by Sections 106A-I of the Evidence Act. The basic provisions are -Any information contained in an electronic record shall be considered to be a document and admissible in evidence without need to produce the original document provided the following conditions are met · *The information was produced from a computer which was used to process it by a person having lawful control over that computer* · *The information was input into the computer in the ordinary course of business/activities* · *The computer was operational during the period in which the information was stored and if not, the malfunction did not distort/affect the information* · *If the information is entered by a series of computers, they shall be deemed to constitute one computer* · *Regarding electronic signatures, the subscriber of that signature must prove that it is theirs unless the signature is secure* · *The court will presume in the case of documents containing electronic signatures that the signature has not been altered since it was affixed, unless it is proved to the contrary* · *Information contained in electronic form of the government gazette is admissible provided it is contained in the format required by law * · *A court shall presume that every electronic record purporting to be an agreement containing the electronic signatures of the parties was concluded by affixing the digital signature of the parties*** · *Regarding e-mails and other electronic messages ( sms) the court may presume that the message forwarded by the originator to the person to whom the message purports to be addressed corresponds with the message as fed into his computer(or phone as the case may be) for transmission, but the court shall not make any presumption as to the person by whom such a message was sent.*** *From the definition of computer in the act,the conditions would also apply to IPADS,PHONES ETC.* On Thu, Sep 22, 2011 at 2:34 AM, Grace Githaiga <ggithaiga@hotmail.com>wrote:
Good morning Listers******
** **
This is day six of our discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa**, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC *. *The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania****
Today is our last day to focus on the second theme namely: *Electronic Records and Citizens.*****
*Under this theme, three issues were identified and today we look at the third issue namely* Evidentiary Value of Electronic Records: relying on electronic records before the law recognizes them as evidence put governments and citizens at risk. If electronic records are to have value as evidence, the laws of evidence need to be reformed.****
* *****
*Consider this:*****
· What laws define the rules of evidence in Kenya?****
· What do these laws provide in respect of admissibility of electronic records as evidence in judicial and quasi-judicial processes?** **
· Have there been any reforms in respect of these laws?****
· What issues do these laws need to address?****
**
*Question*
What steps could be taken to raise this issue with Law Reform Commissions and legislators?**
Can we kindly get contributions and especially from those with a legal background? This will really be of use to us. **
Regards**
Grace****
_______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet
Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/kaykerubo%40gmail.com
The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.
participants (4)
-
Barrack Otieno -
Edith Adera -
Grace Githaiga -
Kerubo Ombati