Thanks Edith and Meshak for your great ideas. Edith, you raise a critical point. I think we will expect the 'disappearing' of files in courts to be a thing of the past. Or I am I being too ambitious? I remember during the Kenya IGF, PS Ndemo saying that already files are being saved in the cloud which would mean that the files would be safe. And on whether we have the judicial fraternity on the list, well I dont know but I assume they might be here but are silent. If you are one of them, could you kindly speak? :) Probably as a way forward, we should take on your point and ensure that our discussions are presented to that fresh team at the judiciary. Our contributions could just make a huge difference. Meshak, I agree with you that e systems in organisations will call for people with competencies and skills. And this should contribute to a proper system in HR acquisition. Let the debate continue. Rgds Grace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! From: eadera@idrc.or.ke To: ggithaiga@hotmail.com CC: kictanet@lists.kictanet.or.ke Date: Wed, 21 Sep 2011 13:27:11 +0300 Subject: RE: [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? Dear Grace, Re-engineering business processes and then taking into consideration how records are managed within this “reformed” electronic envt. is key. So records management needs to be seen within this integrated approach. Secondly, we need to interrogate the commitment to keeping records for dispensing justice – does it mean that “eFiles” will not disappear as they conveniently do in paper-based systems? This is a fundamental question that cuts to the core of the culture of impunity in the courts. What will it take for eRecords to contribute to fair delivery justice and do away with the culture of “lost files”? May I ask – do we have the judicial fraternity on the KICTANET list to follow and contribute to these discussions? If not, shouldn’t we get them on board in these discussions? I do hope that these discussions will reach the eyes and ears of the new team at the Judiciary. Edith From: kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke [mailto:kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke] On Behalf Of Grace Githaiga Sent: Wednesday, September 21, 2011 1:36 AM To: Edith Adera Cc: KICTAnet ICT Policy Discussions Subject: [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? Good morning Good People This is a repeat since we didnt get any contributions yesterday. Where are you listers? Where are listers from the other Eastern Africa countries? Please say something:)...Thanks. This is day five of our discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania Today, we still focus on the second theme namely: Electronic Records and Citizens. This will be our focus also for tomorrow (Wednesday). Under this theme, three issues were identified and today we look at the second issue namely that Judicial Processes are Affected by the Failure to Address Records Management Requirements Consider this: · Have poor keeping of hard copies resulted in delays in the judicial process? · Is the keeping of electronic records going to reduce these delays? · Is information lost when digitization is taking place? · How best can the electronic records be managed to ensure their effective use? Question What steps could be taken to ensure records management inputs to computerization and digitization projects in the courts? Looking forward to more contributions today. Rgds Grace ----------------------------------------------------------------------------------- If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World! Date: Mon, 19 Sep 2011 08:18:23 +0100 From: ngethe.kariuki2007@yahoo.co.uk Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers? To: ggithaiga@hotmail.com Dear Grace, Listers, Just for information. 1. In the case of Kenya The Evidence Act,Cap.80 was amended vide CAP411A, to include electronic records and PART VII-ELECTRONIC RECORDS was added in Chapter III. of CAP80. 2. Going forward, there will be need for FOI and Data Protection legislation, the latter being critical in ensuring that personal data held by authorities is accurate and that the data subject right to correct erroneous information is upheld. John Kariuki _______________________________________________ kictanet mailing list kictanet@lists.kictanet.or.ke http://lists.kictanet.or.ke/mailman/listinfo/kictanet Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.