Please help us circulate. Thank you! ---------------------------------------------------------------------- APC job vacancy: Assistant to the executive director and grant administrator The Association for Progressive Communications (APC) is a global network of civil society organisations whose mission is to empower and support organisations, social movements and individuals in and through the use of information and communication technologies to build strategic communities and initiatives for the purpose of making meaningful contributions to equitable human development, social justice, participatory political processes and environmental sustainability. www.apc.org The APC is looking for an Assistant to the Executive Director/Grants Administrator. Application deadline: 20 February 2009 Start date: Immediately DUTIES AND RESPONSIBILITIES Grant administration * Research and track funding opportunities * Coordination submission of proposals and following up subsequent to submission * Prepare and maintain appropriate materials that need to accompany proposals * Coordinate receipt, signing and filing of donor/client agreements * Manage the APC donor reporting calendar and notify relevant staff members of upcoming deadlines and ensure that completed reports are filed in the appropriate online spaces * Liaise with donors in submitting reports, providing updates, etc. * Ensure that donor contact information is kept up to date and is reflected on APC’s online project management space and on APC.org * Provide overall support to the management team in ensuring effective relationships with APC’s donor partners. Assistance to the Executive Director * Assistance with correspondence, scheduling, and travel arrangements, and expense reimbursements * Compile and draft reports, procedures, and other internal documents * Take minutes of board and staff meetings as needed * Provide administrative support to the board of directors’ activities * Assist in the maintenance of internal calendars in collaboration with the Network Development team * Assist with event follow-up (minutes, reports, and other documentation) Coordination of consultants’ contracts * Liaise with staff members and consultants in order to acquire all relevant contract information and finalise consultants’ contracts and distribute to relevant staff and consultants for approval * Distribute approved contracts to consultants and relevant staff members * Receive signed consultant and staff contracts by email, fax, and mail, and file them online and in paper files in the APC office * Notify relevant staff members when consultants have signed their contracts * Ensure that all relevant documents and information are present in the subcontracts database of APC’s online project management space Management of the Executive Director’s office in Johannesburg (if based there) * Answer the telephone, check voice mail, and send and receive faxes, mail, packages and email. * Maintain complete and accurate paper and online filing systems * Order office supplies and arrange payments via the online finance system * Work with APC’s Events and Logistics Coordinator in the planning and coordination of events held in South Africa * Provide other executive and administrative assistance as needed REQUIREMENTS * Higher degree in the social sciences, development studies or a related field (or at least three years professional experience) * Excellent interpersonal and communication skills * Excellent written English * Ability to organise, prioritise and complete tasks in a timely manner without supervision * Experience in information management * Able to work independently and as part of a team * Excellent wordprocessing and internet skills (e.g. online research) * Able to communicate comfortably in written French and/or Spanish ADVANTAGES * Ability to work from executive director’s office in Johannesburg, South Africa * Familiarity with working in networks * Experience working remotely * Experience in working in an international context with ICT-based civil society networks like APC * · Ability to communicate in more than two languages ORGANISATIONAL RELATIONSHIPS The successful applicant will report to the Executive Director and work closely with the Events and Logistics Coordinator, the Network Development Manager, the Finance Manager, the Finance Assistant, and other members of the management team. LOCATION AND WORK CONDITIONS The successful applicant will work in the APC office in Johannesburg, South Africa. However very strong candidates who wish to be considered for the post and work remotely from another country may still apply. Some international travel might be required. APC provides an equipment allowance but requires staff to provide their own laptops. REMUNERATION This is a full time, fixed-term (renewable) contract. Remuneration is based on the APC’s salary scale for the position. Short-listed candidates will receive specific information on the salary range. HOW TO APPLY Send a covering letter and detailed CV (in English), which include the following information: * A description of your interest in working with APC in this position * Your experience related to the job requirements listed above * Experience of working in networks and managing partnerships * People and project management skills * A rating of the languages you speak and write * A description of your computer skills * Work experience in an international context * Online work experience * Other information you think might be of importance to our assessment of your application * Three (3) references: names, relationship and their contact details. Send your application via email, as an attachment, to jobs at apc.org with “Executive Assistant and Grant Administrator” in the subject line. Please note that only short-listed candidates will be contacted. Any applications which are incomplete, do not follow the instructions here, received with viruses, or in any language other than English will be automatically disqualified. (END/2009) ======================================= APC Forum is a meeting place for the APC community - people and institutions who are or have been involved in collaboration with APC, and share the APC vision - a world in which all people have easy, equal and affordable access to the creative potential of information and communication technologies (ICTs) to improve their lives and create more democratic and egalitarian societies. _______________________________________________ apc.forum mailing list [email protected] http://lists.apc.org/cgi-bin/mailman/listinfo/apc.forum