It is imperative for the government, the main custodian of all reorrds in Kenya, to have a properly constituted sata management system. This is so because such record would be used in proper planning at the governance level. For example, we are moving towards counties as the unit of devolution, but it's practically impossible to determine the plac where the county headquarter should be based; because each side has a legitimate reason based on high population etc. A coordinated records management would be essential for determining the provision of social amenities to the population. The KNBS, collects data specifically for statistics purposes then relevant ministries built up on in the general provision of services that touch on them. However, this in most cases, does not cater for what the private bodies/organizations do in data collection. e.g. private health firms etc. I also concur with "Brainac's" statements. On 12/09/2011, [ Brainiac ] <arebacollins@gmail.com> wrote:
This couldnt have come at a better time and in lieu of conversation with the PS on progress made with the company registry, I believe input in this would help a lot if adopted.
My contribution:
There is not one government agency taking responsibility (and cue) for records management. as a result it has inherently been left to the individual ICT departments in the various points of data capture to decide on the appropriate methods, policies and design of the information capture, a somewhat counter productive situation since there is no effective way of leveraging all this information.
My suggestion would be to have a legally legitimate (and mandatory) organ tasked with handling data (and Data only). This would be tasked with designing a system to handle Data and calls to the database and develop the API which can be shared with system developers and integrators at the various levels.
This i believe would work well with the current structure since information would be centralized and the means of accessing this retained as current or with slight modification.
On Mon, Sep 12, 2011 at 12:46 AM, Grace Githaiga <ggithaiga@hotmail.com>wrote:
Dear Listers******
****
Greetings. ****
****
Further to last week's announcement, today we commence the e-discussion on *Aligning records management with ICT e-government and Freedom of Information in East Africa**, *a study conducted by International Records Management Trust (IRMT) and supported by IDRC *. *The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania (findings attached). ****
For today, tomorrow and Wednesday, we will focus at issues of *Planning for Records Management Requirements in ICT systems.*****
Three main concerns are identified under this theme. And today, we focus on the first concern namely: *Lack of planning for records management requirements in ICT systems*. ****
****
To guide in our thoughts on this concern, lets consider the following: *** *
** **
· Is there an effective policy/plan for records management requirements in ICT systems in governments?****
· What systems if any are used by governments for records management? ****
· Is there a body/institution tasked with ICT record management for governments?****
* *
*Today’s Question*
How can governments address this problem of *Lack of planning for records management requirements in ICT systems*?****
** **
We look forward to hearing from listers from all the five countries.
Have a great monday.
Rgds
** **
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